[00:00] Headers and footers are one of those Word&nbsp; features that seem simple on the surface,&nbsp;&nbsp; but once you dig in, there's a lot more to&nbsp; them than most people realize. I'm Elizabeth,&nbsp;&nbsp; and in this video, I'll show you everything that&nbsp; you need to know. First, a quick definition. A&nbsp;&nbsp;
[00:17] header is the area at the very top of a page,&nbsp; above the main body content, while a footer&nbsp;&nbsp; is the area at the very bottom, below the body&nbsp; content. Both can repeat automatically on every&nbsp;&nbsp;
[00:30] page of your document. You put things there that&nbsp; you want to appear consistently throughout, such&nbsp;&nbsp; as a document title, your company name, a logo,&nbsp; the date, or page numbers. There are two simple&nbsp;&nbsp;
[00:44] ways to open the header or footer area in a Word&nbsp; document. The quickest way is to just doubleclick&nbsp;&nbsp; in the very top of the page. The header area&nbsp; is now highlighted with a dashed border.&nbsp;&nbsp;
[00:57] You'll notice that the main body of your document&nbsp; has gone gray, meaning that it's temporarily&nbsp;&nbsp; locked while you're editing the header and a new&nbsp; tab appeared in the ribbon. This is your header&nbsp;&nbsp;
[01:10] and footer tab and this is the control center&nbsp; for everything we're going to cover in this&nbsp;&nbsp; video. The second way to open headers and footers&nbsp; is directly within your ribbon. You'll select the&nbsp;&nbsp;
[01:22] insert tab and then select header and footer.&nbsp; Here you'll see the buttons for header, footer,&nbsp;&nbsp; and page number. Either of these methods work just&nbsp; fine to close the header and footer and return to&nbsp;&nbsp;
[01:36] editing the body of your document. You'll just&nbsp; doubleclick anywhere, or you could select close&nbsp;&nbsp; header and footer. Once you're inside the header,&nbsp; it works just like any other text area in Word.&nbsp;&nbsp;
[01:51] You can change the font, adjust the size,&nbsp; bold, italicize, or change color, whatever you&nbsp;&nbsp; need. You'll also notice that there are tabs&nbsp; preset in the header. One flush on the left,&nbsp;&nbsp;
[02:06] one in the center, and one at the right edge. This&nbsp; is a really handy built-in feature. You'll press&nbsp;&nbsp; tab once to jump to the center and again to jump&nbsp; to the far right. A common professional header&nbsp;&nbsp;
[02:21] could include the name of the company on the&nbsp; left hand side, the document title in the middle,&nbsp;&nbsp; and the date on the far right hand side. For&nbsp; the footer, similar rules apply. I'll scroll&nbsp;&nbsp;
[02:34] down to the bottom of my page, double click into&nbsp; my footer. Now, one noticeable change is that the&nbsp;&nbsp; tab button actually provides you with a handful&nbsp; of more options in terms of text placement.&nbsp;&nbsp;
[02:46] I'll select where I want my text and there I'm&nbsp; done. Page numbers are probably the most common&nbsp;&nbsp; thing that people put in headers and footers.&nbsp; So, let's cover them fully. The easiest way is to&nbsp;&nbsp;
[02:58] select page number in the header and footer tab.&nbsp; You'll see that you get a drop- down of locations&nbsp;&nbsp; that you can insert the page number. Top of page,&nbsp; bottom of page, page margins, or the current&nbsp;&nbsp;
[03:11] position that your mouse is in. bottom of the page&nbsp; is the most common choice. You'll see that you&nbsp;&nbsp; receive a gallery of common places and styles that&nbsp; you could place the page number. Some are more&nbsp;&nbsp;
[03:24] simple. Others are going to be a bit fancier. Let&nbsp; me go ahead and select one that's bold and going&nbsp;&nbsp; to be in the far right of my footer. The page&nbsp; number inserted automatically. And crucially,&nbsp;&nbsp;
[03:38] it's not just the number one typed in. It's a live&nbsp; field that will update automatically on every page&nbsp;&nbsp; of the document. If you change your mind and want&nbsp; a different style, just go back to page number.&nbsp;&nbsp;
[03:52] This time, I'll select a plain number. You'll see&nbsp; that it automatically defaulted to two because I'm&nbsp;&nbsp; on the second page. If I want to change the number&nbsp; format, I can come here to format page numbers.&nbsp;&nbsp;
[04:05] And this time I'll select Roman numerals. Done.&nbsp; A very common need may be that you want the first&nbsp;&nbsp; page of your document, maybe it's a title page&nbsp; or a cover letter, to have no header or footer&nbsp;&nbsp;
[04:21] at all, while all the other pages do. In order to&nbsp; do that, click on the options tab and then select&nbsp;&nbsp; different first page. Now, Word has created a&nbsp; separate footer and header for just the first page&nbsp;&nbsp;
[04:38] in my document, and it's completely independent&nbsp; from the rest of the document. You could see that&nbsp;&nbsp; it's removed the page number I had previously,&nbsp; but yet on all of the other pages of my document,&nbsp;&nbsp;
[04:50] the page number remains. I'm going to leave&nbsp; the first page of my presentation blank, which&nbsp;&nbsp; is exactly how you would format a report that&nbsp; starts with a clean title page. But on all of the&nbsp;&nbsp;
[05:02] additional pages, I want to have a very specific&nbsp; header. I'll insert my text. Tab to where I want&nbsp;&nbsp; my text. And now this will appear on every page in&nbsp; my document with the exception of the first page.&nbsp;&nbsp;
[05:19] Another powerful option is to have different odd&nbsp; and even pages. You'll check that box in the same&nbsp;&nbsp; options group. Now you have separate headers&nbsp; for oddnumbered pages and even numbered pages.&nbsp;&nbsp;
[05:33] This is how professionally printed books work.&nbsp; Typically the book title appears on the left&nbsp;&nbsp; hand side and the chapter title appears on the&nbsp; right hand side. Word will label each of those&nbsp;&nbsp;
[05:47] clearly. In this case the odd page footer. You'll&nbsp; design each one independently and Word alternates&nbsp;&nbsp; them automatically throughout the document. A&nbsp; more powerful and slightly trickier feature is&nbsp;&nbsp;
[06:00] having completely different headers and footers&nbsp; in different parts of the same document. This is&nbsp;&nbsp; done by creating sections. If you want a different&nbsp; header starting on a specific page, let's say this&nbsp;&nbsp;
[06:13] one for the introduction. Then I'll need to&nbsp; insert a section break before that page. I'll&nbsp;&nbsp; click on the previous page and then under layout,&nbsp; select breaks. Here you'll select next page under&nbsp;&nbsp;
[06:28] section breaks. Now when I click into this header,&nbsp; you'll see that it's titled first page header,&nbsp;&nbsp; but it's in section two of my document. You'll&nbsp; also notice a label called same as previous.&nbsp;&nbsp;
[06:44] And there's a button in the ribbon with the same&nbsp; name. By default, Word links each section's header&nbsp;&nbsp; to the previous section so they stay the same. to&nbsp; make them independent, which is what we want to&nbsp;&nbsp;
[06:56] do here. Click link to previous and turn it off.&nbsp; Now I can type an entirely different header in&nbsp;&nbsp; section two and it won't affect the section one&nbsp; at all. And then I can continue to repeat this&nbsp;&nbsp;
[07:11] throughout my document. And one important note on&nbsp; the unlinking, you'll need to do this for both the&nbsp;&nbsp; header and the footer independently. Unlinking the&nbsp; header doesn't automatically unlink the footer.&nbsp;&nbsp;
[07:25] Headers are not limited to text. You can also&nbsp; insert images, which is how you add a company&nbsp;&nbsp; logo to your letter head. With your cursor inside&nbsp; of the header, select insert and then picture.&nbsp;&nbsp;
[07:39] Once you've selected your image, you can resize it&nbsp; by dragging the corners together. Remember to keep&nbsp;&nbsp; your logo on the smaller side. Headers are narrow&nbsp; and a logo that's too large will push the body of&nbsp;&nbsp;
[07:52] the content down. Once you have your logo sized&nbsp; appropriately, you can use the tab key to move it&nbsp;&nbsp; exactly where you want on your letter head. Now&nbsp; that I have my image, I want to add some text&nbsp;&nbsp;
[08:04] to this document as well. But you'll notice if&nbsp; I move the cursor to the upper leftand corner,&nbsp;&nbsp; it's not letting me write anything in my header.&nbsp; There's a few ways that you can solve for this.&nbsp;&nbsp;
[08:16] The easiest is to select your image, click on&nbsp; layout options, and then select through. You'll&nbsp;&nbsp; actually see that it brought my image closer&nbsp; to the body of my document, but we can adjust&nbsp;&nbsp;
[08:29] that in a moment. Now that I click back into my&nbsp; header, you'll see that the cursor will actually&nbsp;&nbsp; allow me to write wherever I want. I'm going to&nbsp; go ahead and add the address to my business. And&nbsp;&nbsp;
[08:41] you can make edits to this just like you would&nbsp; in any Word document. adjust the font, the size,&nbsp;&nbsp; the color, etc. Once I have that looking the way&nbsp; I want, I can then drag my image back into place.&nbsp;&nbsp;
[08:54] Or if I liked it down a bit, I can go ahead&nbsp; and adjust the content of my document. You&nbsp;&nbsp; can add additional things into this as well. For&nbsp; example, I would select insert, select shapes, and&nbsp;&nbsp;
[09:07] then click on the line. I can then drag the line&nbsp; exactly where I want it to go within my header.&nbsp;&nbsp; And I can adjust the color as well as the width&nbsp; of the line if I want. And I can of course move&nbsp;&nbsp;
[09:21] that around as well to get it looking exactly&nbsp; how I want. One important note, watch your margin&nbsp;&nbsp; settings. Headers and footers sit inside the page&nbsp; margins. If your header content is getting cut&nbsp;&nbsp;
[09:35] off, select layout and then select margins. You&nbsp; could click into custom margins, select layout,&nbsp;&nbsp; and then you could select the distance from the&nbsp; edge of the page for both your header and your&nbsp;&nbsp;
[09:48] footer. And that's everything you need to know&nbsp; about headers and footers in Microsoft Word.&nbsp;&nbsp; Thanks for watching and don't forget to watch&nbsp; our other word tutorials on the channel.