--- title: 'I Copied These 10 Productivity Systems and Got Back 20 Hours a Week' source: 'https://youtube.com/watch?v=MbTUcjuMShg' video_id: 'MbTUcjuMShg' date: 2026-08-04 duration_sec: 1004 --- # I Copied These 10 Productivity Systems and Got Back 20 Hours a Week > Source: [I Copied These 10 Productivity Systems and Got Back 20 Hours a Week](https://youtube.com/watch?v=MbTUcjuMShg) ## Summary The video presents a comprehensive framework of 10 productivity systems that the creator, Jesús Orozco, claims have helped him manage a business group of over 100 people while maintaining personal time and mental clarity. The systems are organized into three levels: infrastructure (capture, calendar, task management, knowledge management, communication), rhythm (daily review, weekly planning, quarterly planning, annual goals), and protection (rest and recovery). The video emphasizes that true productivity comes from structured systems rather than sheer effort, and it includes practical advice for e-commerce entrepreneurs. ### Key Points - **Introduction to 10 Productivity Systems** [00:02] — The creator introduces the video by sharing his personal struggle with organization and how he discovered that structure, not trying harder, was the solution. He promises to share 10 productivity systems that have helped him manage a business group of over 100 people for over a decade. - **Three Levels of Organization** [00:43] — Most productivity advice focuses on tools, but the creator emphasizes that a truly organized life depends on systems at three distinct levels: infrastructure, rhythm, and protection. Missing any one level causes the whole system to break down. - **System 1: Capture System** [01:09] — The mind is not designed to store information. The creator advises capturing everything in one trusted place, using a simple physical method like writing on paper when overwhelmed. The capture system should be fast and frictionless, taking 2 seconds to write down, and having only one place to store inputs. - **System 2: Calendar Management** [02:29] — The creator insists on having only one calendar as a single source of truth. He personally avoids scheduling meetings on his calendar, instead deciding when to meet. He structures his week in blocks: one day for operations, one for meetings, one for creation (Wednesday), and Thursday/Friday for creation or rest. - **Free Resources Offer** [04:10] — The creator offers two free resources: a 20-page guide on doubling productivity by working fewer hours, and an 18-page system to achieve any goal in 2026. To get them, viewers must DM 'systems' to his Instagram account @JesúsOrozcoMo. - **System 3: Task Management (Busy vs Productive)** [05:02] — Being busy is not the same as being productive. The creator shares a personal story from the pandemic where he spent weeks perfecting a sales funnel instead of launching, costing him hundreds of thousands of euros. He now prioritizes tasks by urgency and importance, focusing on tasks that directly drive sales. - **System 4: Knowledge Management** [06:36] — All information that is neither a task nor an event needs a place to be stored, which the creator calls a 'second brain.' He recommends using AI tools to analyze niches, compare suppliers, and write product descriptions, acting like a team of senior analysts available 24/7. - **System 5: Communication System** [08:19] — The creator gives three tips for optimizing communication: an information diet (unfollow accounts that don't provide value), focus mode (close the door, minimize space, focus on money-generating tasks), and delegating non-important messages like customer service. - **System 6: Daily Review (End of Day)** [09:54] — Instead of waking up and asking what to do, the creator reviews his day and plans the next day as his last task. This empties his mind, improves sleep, and ensures he starts the morning executing tasks without negotiation. - **System 7: Weekly Planning (Sunday Ritual)** [11:19] — The Sunday ritual involves spending at least some time on Sunday afternoon/evening reviewing the upcoming week, preparing priorities, and scheduling important tasks with dates and times. This prevents Sunday night syndrome and ensures a controlled start to the week. - **System 8: Quarterly Planning** [12:27] — E-commerce is seasonal, so planning in 90-day blocks is essential. Each quarter has its own campaigns and rhythm. The creator recommends dedicating a couple of days at the end of each quarter to reflect and plan the next one away from daily noise. - **System 9: Annual Goals and Vision Board** [13:32] — Write down what truly matters, focusing on values in strict order (health first, family second). Use a vision board with a rule that everything on it must be achievable. Follow the 1000-day rule: do one thing at a time with a structured plan for 1000 days. - **System 10: Rest and Recovery** [14:41] — The creator learned that productivity isn't about working more hours but about what you accomplish. He advocates for 6-8 hours of sleep, setting an alarm to go to sleep rather than to wake up, and disconnecting with family and friends. He compares himself to a German diesel car that goes consistently at 120 km/h rather than a Ferrari that burns out. - **Conclusion: Systems for the Right Thing** [16:15] — The purpose of all these systems is not to do more things but to make it easier to do the right thing repeatedly without depending on willpower. The creator reiterates the free resources offer and encourages viewers to go for it. ### Conclusion The video concludes that implementing these 10 systems across three levels—infrastructure, rhythm, and protection—can transform productivity and personal well-being. The ultimate goal is to make it easier to do the right thing consistently, without relying on willpower, and to sustain long-term success in business and life. ## Transcript organized, this might be just what you're missing. I used to feel like that all the time. I had areas where I was very good, like building companies, and felt like things were always slipping through my fingers. There was a point in my matter of trying harder, I simply needed to structure show you the 10 productivity systems that allow me to manage a business group of over 100 people today, after more than a decade of helping scale their online businesses, and still have the time and mental clarity to enjoy the rest of my life. I started selling iPhone cables and cases in a store month. Most productivity advice focuses on tools, but I've discovered that a truly organized life actually depends on systems at three distinct levels. And if you're missing even one apart. In this video I'm going to guide you through the 10 systems that have helped me, starting with the backbone of your organization. Level one, set up correctly, the rest of the points will go great as a result. The first one is the capture system. Your mind isn't designed to store things, capture everything that's happening around you and everything that's been going around in your head and put it all in one trusted place. Think of it this way. Your brain has a limited capacity. Imagine that you have 100 day. If you divide those 100 units among eight projects, 15 worries, and 50 mobile notifications, what do you have advance that nothing. That's why you don't want to rely on your head to dedicate its energy to creating, not storing unnecessary information. have too many inputs on me, I do something very simple and very physical. If I'm in a quiet place and thinking things over, I get up, go to the dining room, take a sheet of paper and a pen and write down everything that's on my mind, point by control from what I can't control. That changes everything, because those ideas that you can't control stop living inside your head stealing your energy. be fast and frictionless. Make it take you 2 seconds to write something down, not 2 minutes. and don't have 1000 places to aim. Having a notebook is enough. A digital site always with you, and if you want, in paper format. The more sites you have, the more things you need to If, for example, you are starting an online business, this point is key. Every product idea, every supplier, every task that comes to mind while buying breakfast ends up in the same place: a notebook. And that way you always have your head free to think about what's most important: strategy. We continue with the second system, which is your way of managing time and events in a going to beat around the bush here because I almost never give you a closed and concrete rule, but this is one of the times I'm going to do it. You should have only one calendar, a single source to refer to for your organization. Nothing of missing an important meeting or supplier, simply because you haven't organized your tasks or events. I personally manage my calendar in a slightly different way than usual. Basically, I don't have any meetings scheduled on the calendar. When I need to hold personal level, I request the [music], or if someone request it. I don't let a calendar fill up with empty spaces that don't make decisions for me. I am the person who decides when to have a meeting or when to arrange a meeting with another person. And I'll go one step further. I structure my week in complete blocks. I have one day that I dedicate solely to operations, which is basically meetings with my managers. I have another day that is just I meet with them and have group meetings. I have a creator day, which is all of Wednesday, like today, where I need total isolation strategy and work on marketing without being interrupted by other tasks of the week. And then I have Thursday and Friday available to create or simply rest. And I don't mix those blocks because jumping from one mode to another having made any progress. If you start your e-commerce with just this, a single calendar that you decide, you're already ahead of most. Your calendar doesn't controlled by other people; it's the map that guides your path. And I want to moving on to the next productivity system. I have two resources that I'm going to give you completely free that will help you with your productivity. The first is a guide of about 20 pages that basically explains how to double your productivity [music] by working fewer hours and is used by e-commerce founders who generate [music] six and seven figures of net profit. It is based on an analysis of more than 2,000 online stores of founders. And the second is the any goal in 2026. This is another document, it has [music] 18 pages that will help you achieve exactly everything you you want them, go to my Instagram account, Jesús Orozco Mo, and send me the word "systems" in a direct message and I'll send them to you. The third system is that you need to keep in mind is the following. Being busy is not the same as being productive. Your capture system does the hard work of organizing tasks. Your management system decides how and when you will do them. Right here I'm my life when not doing this right cost me dearly. During the pandemic digital market and instead of taking quick action and launching the company, you know what I did? I fell into the trap of perfecting. I spent weeks polishing the sales funnel, analyzing everything with Excel spreadsheets, adjusting the website, calibrating the video, all very nice and I felt very productive because I was busy. And at that time I calculated that I missed out on earning several hundred thousand euros in profit simply by not launching that minimum viable product into the market. That's when I understood the concept that there's a huge difference between being busy and being productive. That's why, nowadays, I prioritize tasks by dividing them into urgent and important ones. And many times they may seem the same to us, but they really are not. Truly urgent tasks are only one of these two things, those that directly drive promoting a product, creating content for your online store, talking with them. My method, above all, focuses on dedicating all my time to ensuring that starting any other. Because if you haven't sold anything with your productive. That's not setting up an online business. That's the same as watching Netflix for 4 hours straight, only you're a bit more tired because you've been doing asking you this question personally, and it's the one you have to ask yourself every morning. Of everything I'm going to do today, what brings me closer to example, an e-commerce site. And what is going to make that e-commerce business generate do. Everything else can wait. Let's now move on to the fourth system, which is knowledge management. All that information that is neither a task nor an later. In the example I gave you earlier about e-commerce, it would mean analyzing your niche, gathering data from a supplier, or thinking about the idea for the next campaign. All that information needs a place to be stored and to be able to access it at some point. Personally, I call this a second today is artificial intelligence. When faced with a problem, the mindset of someone starting out is to ask themselves, "How do I solve this problem X?" However, the mindset of someone who is starting to grow up asks something completely different, and that is, who is going to solve this problem for me? And that very question of "who" for someone who is just starting out is called months locked in my room at my parents' house, racking my brain my first online store. And today, with artificial intelligence tools situation, your tastes, and in minutes it analyzes the niche you can start with, compares suppliers, and writes product descriptions for like having a team of senior analysts available 24 hours a day. use this function and these tools to give the the AI ​​stores it and provides strategic answers to start creating your e-commerce. This is what makes it very simple today. A single person can start a you needed a lot of money and a make today, after investing in yourself, is to learn how you to create an online business. His. Once this is done, let's move on to the fifth system, where most people get lost: the communication system. You've already information, and yet something still doesn't fit: not having a system to your daily life. Today, with social media and the hours we spend of inputs we receive is an clarity. Brand promotions, social media content, even people you don't know. That's why I'm going to give you three tips that will help you optimize this. The first is an information diet, all your social media. If an account doesn't provide you with any value and isn't provide you with any value and isn't unsubscribe, stop following it. The second one is what I call focus mode. When I'm working the door is closed, unless it's something very just a moment, I'll get into the smallest possible space, put on the tasks that generate money for my company. And the third, as I climbed the ladder, was to delegate messages that are not important at all. For first things you should delegate is customer service, that is, having someone manage your email, Instagram account, WhatsApp, and start by delegating; you have to do that yourself at the beginning. But start by reducing the inputs that come into a single channel and removing notifications your business. You have to be responsible for directing the communication that comes to you on a daily basis, not let communication control you. Level systems we've seen are the infrastructure, that is, where most people get stuck and that's why everything else in the system breaks down, useless if you haven't reached level two. In other words, you have a specific rhythm level is what makes everything work correctly. Let's get to the sex explain a concept that will completely change your morning. If you wake up and the first thing you do is ask yourself what you have to do today, you've already wasted reactive. You're letting other people's emails and problems dictate your agenda before you've decided anything. The system I use and clients is just the opposite. Each day your last task is to have the go into your calendar, see exactly what you've done today, what's still pending, and look at tomorrow, reviewing it point by point and organizing it. What I achieve with this is that my only job in the morning tasks without thinking about what I have to do, without putting out fires and without negotiating with myself what to do for the rest of the day. And this has an head. When you leave the next day written down and organized, you empty thinking about what you have to do tomorrow. Even your sleep improves and clarity. For online businesses, especially if you're setting up an e-commerce site, this is the difference between putting out fires all day and moving forward day simply does not exist and gets lost in the noise of everything else. Let's continue weekly planning, one of the central pieces that moves the needle for the entire business. I call this system the Sunday ritual. You need to get rid of the famous Sunday night syndrome. That point where you're on anxiety that Monday hasn't arrived yet and is about to start. Every Sunday afternoon or evening, after you've spent the day resting or enjoying time with your family and friends, spend at least following week. Review your schedule, prepare your priorities, and make it very clear week. And what do you gain from all this? So that when you start on Monday morning, the week doesn't feel overwhelming. You should start the week this is that you don't suddenly encounter problems because you already makes your rest better over the weekend because you'll start things under your control. The key to weekly planning is not simply knowing what you have to do, but taking the important tasks, giving them a date and time, and applying them to your calendar. A task, if it doesn't have an becomes a wish, and for an online store, for an e-commerce business, that the company's money. Let's move on to the eighth system, which is the one that organization: planning by quarters and seasons throughout the year, because when life changes, your business changes too. And in e-commerce this happens because it is a business model that works seasonally or by have Father's Day, we have the sales, we have Black Friday, we have Christmas and so many others. And the fact that you don't plan each of these money. The idea behind all this is that you organize yourself in 90-day blocks, that is, every quarter. Each quarter has its own campaigns and work rhythm. That's why it's something you have to take into account, the concept of predictability, knowing what season you're in. Instead of reinventing your week from scratch every well in advance. One exercise I recommend is that at the end of these quarters you dedicate a couple of days to leaving your work environment and reflecting on how that quarter has gone and starting to plan for the next one, because the best decisions for your business come when you have analyzed are away from the noise of day-to-day work. Let's move on to system number goals for the year. You should write down what really matters. There are many ways to truly matter, but I, for example, focus on my values ​​and the strict order of them. First, I put my health first, second, put my family first. One exercise I recommend is to put all of this into a vision board with a very specific rule. Everything you put in your vision board should . That [music] is the only goal you have to keep in mind one by one. Right at this point there is another rule which is the 1000-day rule. This means that you should do one thing at a time with a structured plan, for 1000 days. It takes 1000 days to principles, and my goals. At the end of the day, an e-commerce business isn't built in a motivated weekend. You have to build it by aiming for the same goal for months, even years, consistently. Level three, protect the systems we have seen what keeps your organization alive, but there is a level and a point that decides whether all of the above is sustainable perfect systems and still feel like you're running on empty. This system isn't about reorganizing your business, it's about protecting the person who has to sustain it yourself. The tenth system is that of rest and recovery. I've already beginnings. I tried to get up at 4 in the morning, sleeping little and forcedly. The result at the end of the day is [music] being very burned out, even having anxiety, and also the business not growing. That's exactly where I learned the most important lesson of all. Productivity isn't about how 're accomplishing. Something I hate today is that mentality of working not realistic. At the end of the day, he doesn't want to be a Ferrari that accelerates suddenly , goes incredibly fast, and then runs out of gas in a couple of personally want to be a German diesel car that goes 120 on the motorway same thing happens in business. [music] The one who arrives fastest is not the one who goes the fastest in the first month, but the one who remains most consistent over time. That's why rest is a non-negotiable requirement for me as a necessary hours, which depending on the person will be between 6 and 8 a day. Get plenty of tasks that have the greatest impact on your business. My favorite trick for this is not setting an alarm to wake me up. Anyone can do that of people do. The alarm that really works is an alarm to make you go to sleep. That's the force that makes you feel rested the next day. And also try to disconnect, to be with your family, with your friends, towards the weekend or a weekday that suits you best. Essential if e-commerce business will need someone behind it who, for years, has that energy, that vitality, and that desire to keep building something great. And this is but through the energy of the person who takes care of themselves and will grow all these systems isn't about being able to do more things, it's about making it easier for you to do the right thing time and time again without depending on doubling your productivity by working fewer hours and the eight-step system to achieve any goal by 2026, go to my Instagram account, Jesús Orozco Mo. Search the word "systems" and I'll send them to you the word "systems" and I'll send them to you completely free. Go for it, go hard.