AI Time-Saving Framework — Step-by-Step Guide & Transcript

[00:02] you. Think about what you could do with an extra 20 hours. That's time with your do that thing you keep saying you're going to do, but you haven't even travel the world with my family for weeks at a time, not being on meetings

[00:17] running dozens of companies that continue to grow without me. I didn't hire more people or work harder. I just learned how to put AI to work so it bought me back my time every single day. So, let's start with the fastest change

[00:30] you can make, connecting AI to your world. The better AI knows you, the faster it can start buying back your time because the more context it has, the more details it has, the better the decisions it can make on your behalf.

[00:43] And I know what you're thinking. I don't want to give AI my company information. You already do. I'm pretty sure you use Gmail. I'm pretty sure you're on social centers and their people, their security team is way more secure than yours. So,

[00:58] just let them use it so that you can take advantage of it. So, here are two of the fastest ways to feed the AI your context. One is connectors. In the AI, connectors, and you start connecting every single app you got. I'm talking

[01:12] Gmail, calendars, Notion, Slack. Put it all in there so that when you're talking paste things into it. You want to say drive, don't repeat yourself. You don't So, that's how you feed it all the context for things you've already done.

[01:28] And then two, use your voice to dictate. Use your voice to tell it more things. Tell it about your vision. You can use WhisperFlow, Super Whisper, or even just the AI mic button. The more context you give it, the better it's going to be

[01:41] able to help you. I don't want to waste time typing. I talk three times faster than I type. So, why wouldn't I use my voice to feed the AI? If you're using AI every day, which you should, this first step should save you at least an hour or

[01:53] two a week. But this is just the start, my friends. Now we need to buy back our time with a framework I've been using for years called the Buy Back Loop. And the first step is to audit your time. The easiest way to get hours back is to

[02:06] see where you're losing them. Find out what things you need to stop doing so the things that make you more money. Most business owners can easily get back eight to nine hours of their week if they stopped to audit their calendar, if

[02:20] they stopped to slow down to say, "What am I doing that I could automate with I'm in that I don't need to be in? What if I took a 60-minute meeting, put it to 45 minutes, and the 45 to 30, and the 30 to 15, and the 15 to 5, and the 5 to a

[02:34] text message? Doing that analysis used to take me weeks. With AI, I can get it done in 10 minutes. Couple months ago, I had AI analyze my calendar. It noticed I was spending a lot of time with this one portfolio manager. It challenged me to

[02:47] go from three meetings a week down to one and just use my time to prep and have them report so I don't have to be on those calls. So then, I apply that same process to everything else. If it knows my goals, it knows where I want to

[02:59] end of the quarter, then it can really challenge me in regards to where I'm things done. Because it has all the context that I gave it earlier using the those suggestions in a way that nobody else could see. So, how do you get AI to

[03:13] audit your time? First, with AI connected to your calendar, ask it this, "Audit the last 2 weeks of my calendar based on my quarterly goals doc in Notion. You should have it. Tell me what meetings I shouldn't be in, what stuff

[03:26] my pay grade, and where I'm wasting my time. Ask me better questions first to get a better context." That's approach it, by the way, having it ask you questions to get clarity before it gives you an answer. Second, then run this

[03:39] prompt, "Based on that, build me a mock calendar of what I actually should be your reasoning." See, I love the reasoning because it's going to teach me how it thought so I can use that same reasoning myself in the future. And

[03:52] third, lastly say these words. Now tell me the top three things I need to focus on to make this change happen and be specific. Who on my team is involved, what's the impact, and what's the plan? Now the pro tip is automate the whole

[04:05] audit so it runs every week. It catches the problem before it becomes a problem. See, I've set this up in my automation so that it's always analyzing, it's week on Friday at 4:00, I get a notification tell me the opportunities

[04:20] week. So if you do this whole process, you're going to start noticing the lot of time getting information that somebody could just send to you, and be more efficient. Now I wrote a whole book on this philosophy in my book Buy

[04:34] Back Your Time. If you want to use AI to help you with that, just tell it to go use my frameworks to analyze your calendar to give you feedback the way I copy if you're at it. Now if you're business owner, running this audit will

[04:47] show you everything that's broken. The team structure, the team rhythms, the lot of time. That's exactly why I built my scale your business workbook. Every stage and every step that builds a business that runs like a machine so

[05:00] If you want it, just find me on Instagram and DM me the words YouTube you've saved about eight to nine hours, but we want 20. So how do we actually get there? Step two, transfer the work. So we've identified in your day where

[05:16] noise. It's not really work, okay? But there are things that need to happen, again, somebody's going to have to answer them. And these are things that I read a study by Carleton University that said people spend a third of their

[05:31] time at the office just reading and sending emails. That's 11.7 hours of your time at work wasted on And 30% of that time, those emails that's just one example of a task that you should just transfer. So here's how

[05:47] we get that off your plate handled by AI in a way that you don't freak out. and there's a couple ways you can do that. One, the camcorder method. This is where you share your screen. I like to use Zoom. You just share your screen on

[06:00] Zoom, you record it, and you record yourself doing your emails. You talk out loud and you say, "Now I've got this email from Bob and because he's in this yourself doing the thing cuz what you're doing is you're building the training

[06:13] that the AI can use to start doing that work for you. Another way, and this is what I highly recommend, is use your connectors connected to your email system and tell it to go through all your emails to understand your tone and

[06:25] your style and how you reply and who you reply to and how you do it. You already connector go do the heavy lifting to pull the system out. Now you've got the example, you've got the analysis of how you do the email. Now you ask the AI to

[06:39] turn that into a system prompt, which means it's the instructions for how the you don't have to do it again. Number three, you hand it off to the AI. I always say, "Token first, hire later." Most people are saying, "I need to hire

[06:55] somebody." It's like, "Or you just spend some tokens, some AI to solve the go without having to add a full-time person to your team. If you can talk the task, AI can do the task." I think most people by default give things to a

[07:09] person. I'm challenging you, before you do that, try get the AI to do it for you. Now I might just start by sorting and writing drafts for you, that's start there, you'll get half of that time. And for whatever reason, if that

[07:22] need a human, then the cool part is is that AI system prompt becomes the playbook that person follows. This one saves you a bunch of time. If you start looking for these opportunities and using AI to take these big pieces off

[07:36] your plate, you will save at least 20 hours a week. Again, email could be 11.7 hours of that, meeting notes, writing first drafts of things, following up with people, checking things over and over and over again, building yourself a

[07:49] at night that you're missing something. Okay? AI can do this for you, which then "Hey Dan, if I do this, what am I supposed to do with all this time?" Step three, fill your time. AI just gave you your time back. Awesome. But most people

[08:04] waste it by going to the beach or sitting around and watching Netflix or picking up their phone and gabbing with their buddy. Now, you want to pour that time back into the business to grow it. This is not the four-hour workweek. This

[08:17] subtitle of my book says, "And build your empire." If you're here, you're an empire builder. This is how we fill our time to do the things that actually move that feels productive, that does

[08:30] the tasks we have left on our calendar and ask ourselves, "Does the task make me money? And does it light me up? Does it make me feel good and I'm excited to do it or do I hate doing it? Is it an energy-draining task?" See, your

[08:45] job in life is to continuously find tasks that have both, things that make Imagine if you woke up every day and it was like all green, energy-creating opportunities that made you a lot of money. How quick would you run to the

[09:00] office? For me, that's learning about AI, learning about business, talking to things I really enjoy, creating content. I love it. Why? Massive leverage. I people on my team, and the unfortunate part is it would just end with those 18

[09:16] people. I come on here, I shoot a video, it gets a million views. I know that I've supported a lot of people. That lights me up. And it creates opportunity for the portfolio I have, for the people on my team, and I think that's pretty

[09:28] cool. So, the whole point is we got to take those activities and block them into our calendar, cuz if we don't, trust me, if nothing's in the calendar and our time is not committed, other people will come in and take our time.

[09:40] So, those things go in first, not second. Now, here's a pro tip. Use the time you bought back to learn how to use AI, teach you how to get more time back. I mean, there's levels to this game. If you haven't gone deep on agents, big

[09:54] opportunity there. So, use the time you bought back with AI to go learn about AI so you can buy more time back. Just yesterday, one of my coaching clients mentioned that he spent the last few months really learning AI and deploying

[10:07] now he has a multi-million dollar company he spends less than 10 hours a week on. Now, he's thinking about what's next. He's looking at opportunities to he didn't even know anything about AI before he started. And you can do this,

[10:21] too. So, now AI knows your world. It has context. It's audited your time. It's transferred the busy work to other people. It's bought back time, at least pouring those hours back into actually the things that matter. They light you

[10:35] up. They make you money. But, here's the one thing. AI is not going to replace time so that you can focus on the most important things. Don't sit there and suffer and build a life you hate. Use AI to build a life you want. So, drop a

[10:49] comment below and just let me know, what are you going to commit to? How are you going to use AI to get even an hour back, or two, or 11.7? Below in the comments, let me know, what would you do? I need to know. And

[11:02] remember, if you want my scale your business workbook, every stage and every a machine, just find me on Instagram and DM me the words YouTube scale, and I'll might be wasting your life and you want some of my strategies, just click the

[11:16] some of my strategies, just click the video I'll see you on the other side.