Gamma AI Presentation Guide — Step-by-Step Guide & Transcript

[00:00] Gamma is the easiest and fastest tool I've found  for making great-looking presentations. Of course,   it can be tempting to fall back to PowerPoint or  Google Sheets when I want to build something with   real information from my emails or my documents.  But today, we're partnering with Gamma to show  

[00:17] how you can build presentations with Gamma's  distinctive styles and designs while also using   real information that you already have in Google  Workspace or Microsoft 365 or wherever. I didn't  

[00:29] know Gamma could do that, but now that I do,  it's really easy. In Gamma, you can choose to   make documents, websites, or a presentation. Or  maybe you want to start with a template. Choose   a template, then use the AI prompt to describe  the presentation you want, and let Gamma's AI  

[00:46] build it for you. This was fast, it was easy, and  the presentation looks great. But in this case, we   really just have general placeholder information.  I can go back through and I can add in my specific  

[01:00] details manually, but I'd really rather start with  data and insights from my business. And there are   two ways to do that. You can import information  into Gamma or you can use MCP connectors in your  

[01:12] favorite AI assistants. To import information,  I'll back up and use the create with AI option   again to make a presentation. But here's the key.  There's an option here to import file or URL. You  

[01:26] can import a document, PDF, or even an existing  PowerPoint presentation or import from Google   Slides or Google Docs. Or even better, let's say  you really liked one of those templates. We can  

[01:38] back up, go to create from template, choose the  template first, then before anything else, choose   import content. So let's say I need a presentation  for new hires at my company that explains the most  

[01:51] important day one tasks. I'll select my company's  employee manual and it loads the entire content   of that document into the prompt field. Then I  just need to add my instructions above or below   that. So I'll tell it to identify the 10 most  important day one tasks and make a presentation.  

[02:08] Below that you can choose the type of visuals  you want. Then click generate and we can watch   as it builds a presentation. This took less than  a few minutes. And best of all, it contains actual  

[02:20] information from my business, but that's sort of  a light version of this scenario. We just used   information from one document. And most of the  time, that's all I need. But sometimes I want   to collect information from different sources,  maybe some documents or email messages. For this,  

[02:37] you'll need to take a quick side trip to your AI  assistant of choice. If you manage your business   in Microsoft 365, you might go to Copilot. If you  use Claude, this will work there as well. I'll   go over to Gemini, and I can tell Gemini to find  information about the volunteer day event from my  

[02:55] Google Drive and email messages and collect that  information into one single document. Of course,   you will prompt your AI assistant to give  you whatever information will be useful for   your presentation. This is one pretty specific  scenario. You could ask it to give you a document  

[03:11] that you can download then import that into Gamma  later as we just saw or since I'm using Gemini I   can just ask it to save the reference document  directly on my Google Drive. I'll give it some   time to process and when that's done I'll go back  over to Gamma. I'll make a new presentation using  

[03:29] AI and I'll choose import file or URL. Of course,  if you have a file that you generated in Copilot   or Claude, you could choose the option for  upload a file. But in my case, I'll choose  

[03:41] import from Google Drive and select that file  that Gemini just generated. Now, from here,   you can choose the type of Gamma project you  want. I'll make a presentation. And once again,   it added all of my reference information into  the prompt field. I just need to add my specific  

[03:58] instructions describing how I want Gamma to  use this information and what I want in the   presentation. There are some additional controls  on the left. So, you can choose the visual theme   you want. And there's a full list that you can  browse here. You can choose the type of images  

[04:13] you want in the presentation. And if you do set  it to generate images using AI, you can choose   the style and you can choose which AI model you  want to use. Then you can set how many cards you  

[04:25] want in the presentation. Gamma uses cards instead  of slides. Then generate. And once again, you can   watch as the AI builds the presentation. And when  that's done, I have this full presentation that  

[04:39] uses all of the information I provided about the  event. So any of your AI assistants can generate   a document full of information that you can  import into Gamma. But here's a different option.  

[04:51] If you use Claude or ChatGPT, you can connect  those directly to Gamma using MCP connectors.   So for example, if you're working in Claude,  you can go to customize, then to connectors,  

[05:04] click the plus button and browse, then search  for Gamma. And when you connect to Gamma,   you'll need to sign in. Now that connector is set,  but you should probably connect other MCP services  

[05:16] as well. You can link Claude or ChatGPT to your  Google Drive, Gmail, and many other services. I   want to use information from my OneDrive. So, I'll  set up the Microsoft 365 connector. And Claude can  

[05:30] orchestrate tasks across all of the apps and  connectors you set up. So, in a new chat in   Claude, I can tell it to find information  about previous events from my OneDrive,   then create a Gamma presentation to recruit team  members for the event in August. We can see as  

[05:47] Claude uses the Microsoft 365 connector to find  that information. Then it uses the Gamma connector   to make the presentation. And when that's done,  there's a link to edit the presentation in Gamma.  

[06:00] I can make revisions and keep working. And if you  haven't used Gamma before, you'll find that it's   very easy to revise and polish your presentation.  If it was generated by Claude or ChatGPT,   the first thing you might want to do is change  the theme. Using the theme button at the top,  

[06:16] you can try a few different themes until you find  a design you want. If you need to change the text,   you can edit it directly or open the formatting  bar to change the font size, color, and everything  

[06:28] else. There's even a button for the AI assistant  to help you rewrite. And this is the structure   that you'll see pretty much everywhere in Gamma.  The standard manual editing tools that you expect   and an AI assistant that can help you. So if you  need to change a picture, just select the picture.  

[06:45] There are manual editing tools and from there you  can swap in a different picture. Or if you have AI   generated pictures, you can change the art style,  the aspect ratio, or use the AI prompt to describe  

[06:58] the revision you want, then generate your revised  picture. Or you can select the picture, then go   directly to the edit with agent option. Need to  change the styling or layout of the full card? The  

[07:11] buttons at the top of the card give you manual  controls or the AI assistant. Need to add an   entirely new card? You can add a new blank card, a  new card from a template, or just use the AI agent  

[07:23] to describe the card that you want to add. So,  Gamma presentations have great design and layout.   But I think the biggest differences compared to  some of the traditional apps are in the ways you   can present or share your presentation. There's a  present button at the top so you can jump into the  

[07:40] presentation mode at any time. Click on the left  or right side of the card or use the arrow keys   on the keyboard to go forward or backward. And  cards scale dynamically in a way that traditional   slides just don't. So you can resize the browser  window and the cards will fit that window size.  

[07:58] And that also means you can present on any screen  of any size or shape and the content will always   fit perfectly. Gamma completely reimagines how  presentations should work, how you build them, and  

[08:10] how you share them. But the fact that I can still  use the information from my existing emails and   my documents is actually the key to making Gamma  work for me. If it wasn't for this, I'd probably   be stuck using PowerPoint just so I could work  with my Microsoft 365 data. But these workflows  

[08:27] let me use my real business insights to build  polished presentations that actually stand out.