Use AI in Acrobat — Step-by-Step Guide & Transcript

[00:00] If you still think Adobe Acrobat is just for  touching up and outputting the final versions   of your documents, it's time you took another  look. Adobe has ushered in a new era of Acrobat,   which I think is one of the best all-in-one  workspace platforms for document creation. You can  

[00:15] convert and combine different file types into a  single document. You can brainstorm content ideas,   and you can create new documents from your  existing files or from scratch. Hi, I'm Garrick   and in this video in partnership with Adobe, we'll  see how to use AI for document creation and look  

[00:31] at some examples of how to polish content and  quickly generate brand new content. I've signed   into my account at acrobat.adobe.com and I'm going  to create a new PDF space by clicking create a PDF  

[00:43] space. It generates that new space for me and  asks me to select my files. I can select from   recent files, files for my device, files on the  cloud, and so on. I'll choose to select files.  

[00:56] And on my desktop, I have a folder with all  sorts of company onboarding materials. There's   a PDF employee handbook, several Word documents  with benefits info, workplace safety guidelines,   a PowerPoint presentation, and even a VTT file,  which is a video transcript. I'll select all of  

[01:14] these and choose to open them. And here I'll  click add to PDF space. And now Acrobat is   analyzing all of these different files and  generating a summary. and insights from all   of these documents. And this really is one of the  best AI platforms for creating and converting PDFs  

[01:30] because it doesn't matter if you have Word docs,  PowerPoints, transcripts, or PDFs. Everything gets   combined into one intelligent creative workspace.  So you can see now it's created the summary of the   documents and below that it's also offering some  suggestions on ways it can use the files to help  

[01:47] us like provide insights, generate a presentation  or create a podcast from the information found in   the documents. So right off the bat there's a lot  of things we can do just by dragging files into   a PDF space. So let's take a look at a couple  of examples of how we can use our PDF space to  

[02:03] create documents. Let's say I want to generate a  checklist for new employees for their first week   so they know what to expect. I'll come down to the  prompt area and I'll type create a detailed first   week checklist for new employees based on the  onboarding materials. Include day-to-day tasks,  

[02:20] what to expect, and who they'll meet. And after  just a few seconds, here's what we get. Notice   how it's organized by day as we requested with  specific tasks and expectations. It includes  

[02:34] everything from meet your onboarding buddy to  completing security orientation to scheduling a   coffee chat with team members. You'll also notice  citations throughout your responses. Rolling over  

[02:47] a citation tells me which file this information  was pulled from. And clicking a citation opens   the file and highlights that exact location of  the information. At the bottom of the response,  

[03:00] we have some buttons. For instance, we could  click the copy button to copy the entire   response and paste it into a word processor  or email. But we also have the ability to   save this to notes here in my PDF space. So  now if I go over to the notes area, there's  

[03:17] the response and I can always refer back to this  first week checklist for new employees. In fact,   I'll change the title to first week checklist. So  AI assistant has done the heavy lifting of reading  

[03:31] through all of these documents and organizing  the information into something useful. And now   I can copy that information and further refine it  or edit it as needed. And if you wanted to take   this a step further, you can actually generate a  full onboarding presentation directly from these  

[03:45] documents. Just come over to the left sidebar  of the PDF space and click presentations. You can read through this information  that tells you how to use the space.

[04:01] But here I can just type a prompt. Notice  it's even offering suggestions as I type.   And I'll choose create an onboarding  presentation for new hires at Pento.

[04:14] Here I can choose a template  and click generate presentation. And here it is. Acrobat has automatically  built a full presentation for us based on  

[04:27] those documents. So this really is one of the best  ways to turn a stack of source documents into a   ready-to-share presentation with no extra work  required. Of course, you will want to go through   each slide to check them and to edit them, but  you can see that the majority of the work here  

[04:42] has now been completed for us. Let's take a look  at another example of how to use AI for content   creation in this PDF space. One of the files  we brought in was this transcript file from a  

[04:54] welcome video for new employees. You can see its  layout is not exactly useful as a document that   we want to share. But I'd like to repurpose  the info found here as well as relevant info   from the other documents into a welcome letter  that we can include in the onboarding packet.  

[05:08] But instead of writing everything by hand, I'll  just come down to the prompt area and ask AI   assistant to use the welcome video transcript file  to draft a warm personalized welcome letter from  

[05:20] a hiring manager to a new software engineer named  Alex who is starting next Monday. Include what to   expect on day one, what they should bring, and  express excitement about them joining the team.

[05:35] And there it is. We have a personalized email with  Alex's name that starts with a warm introduction   followed by important details from the files  in our PDF space such as meet your manager,   your onboarding buddy, equipment setup, and so  on. So, a hiring manager could now take this,  

[05:51] personalize it a bit more with specific project  details or team introductions and have a polished   welcome letter ready to send in a few minutes.  Again, they could add this to notes here in PDF   spaces, or they could copy it. Or if you wanted  to go the extra mile, right here from the Acrobat  

[06:09] homepage, you have access to a full library  of professionally designed templates powered   by Adobe Express. These are some of the best  professional templates available for exactly   this kind of document. For example, I could search  the templates for a professional letter, find one  

[06:26] that I like, choose customize template, and then  I could paste in the AI assistant response, make   a few edits, or even use AI assistant in Adobe  Express to tell it what I want to create. And very  

[06:41] quickly, you'll end up with a beautifully polished  on-brand welcome letter with no design skills   required. So AI assistant considered the text tone  and purpose of this document and automatically   generated it so we have a great foundation for  our final product and we can polish it even more  

[06:57] from some of the best professional templates in  Adobe Express all from the same place. Now so far   the examples we've been looking at have been  for scenarios when we know what we want to do   with the information we've brought into our PDF  space. But oftentimes we may not have thought of  

[07:11] or considered other ways we can use our content to  our advantage. So rather than asking AI assistant   to perform a specific task with a specific  goal, try prompting it to offer you other ideas   or perspectives. For example, I'll try a prompt  like, "What are some creative or unexpected ways  

[07:28] we could repurpose all this onboarding content  to add value?" And now AI assistant has provided   several ideas I might not have come up with on  my own. For example, it's suggesting create a  

[07:40] digital onboarding hub, develop microlearning  modules, gamify the onboarding process. And   it's not just offering ideas, it's telling me  what to do, and also the value that it adds.

[07:53] So, in just a couple seconds, it's giving me  15 ideas I can consider. So, if I like any of   these ideas, for example, host a lunch and learn  series, I could then ask AI assistant to draft   a schedule for the event and the topics that  should be covered. So, this is another example  

[08:08] of what makes Acrobat Studio one of the best  creative workspaces. It doesn't just execute what   you ask for, but it can also help you discover  possibilities you didn't even know existed in your   content. This is truly how to use AI to create a  workspace that thinks alongside you. For instance,  

[08:24] you could create a PDF space loaded with market  research, competitor analysis, customer survey   data, and so on. And we've already seen that it  handles your many different file types seamlessly.   and then ask AI assistant to create a polished  marketing plan by analyzing your documents and  

[08:40] providing insights that you could then share with  your team and leadership. Or you could upload your   current resume along with a job posting you're  interested in and ask the AI to suggest edits   to your bullet points. You could even generate a  tailored cover letter as a starting point and then  

[08:55] refine it with your own voice before sending. And  once your content is ready, Acrobat Studio makes   it easy to put a professional finish on it.  Use Stylize PDF to update the colors, fonts,  

[09:07] and layout of your existing resume, or start fresh  with a professionally designed template from the   template gallery powered by Adobe Express.  Either way, you walk away with a polished,   ready-to-use application package, all without ever  leaving Studio. So, as you can see, Acrobat Studio  

[09:23] isn't just for reviewing and editing final PDFs  anymore. It's become one of the best AI powered   productivity tools and creative workspaces  for creating new content. With PDF spaces,   AI assistant, and templates for documents powered  by Adobe Express, you can bring together all your  

[09:40] source materials and create polished, professional  documents in what feels like unlimited ways. So,   now you know how to use AI with productivity tools  that transforms your entire document creation   process. If you want to try Acrobat Studio out  for yourself, click the link in the description.  

[09:57] And if you found this video helpful, hit the like  button and subscribe for more videos like this