How to Set Out-of-Office in Outlook
38sThis is a quick, practical tutorial that many users need, making it highly shareable and useful.
▶ Play ClipAI Summary
This video provides a step-by-step guide on setting up an out-of-office automatic reply in Microsoft Outlook. It covers accessing the settings, configuring the reply for internal and external contacts, and managing calendar and meeting preferences while away.
Chapters
[00:38]
Saving and Activating
Click Save to activate your automatic reply.
Setting an out-of-office reply in Outlook is a quick and straightforward process that can be customized to fit your needs.
Tutorial Checklist
6
00:25
Choose whether to send the reply to internal and/or external contacts, and write separate messages if needed.
Study Flashcards (3)
Where do you click to start setting up an automatic reply in Outlook?
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Where do you click to start setting up an automatic reply in Outlook?
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Click the settings gear in the top right-hand corner.
How can you make Outlook turn the automatic reply on and off automatically?
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How can you make Outlook turn the automatic reply on and off automatically?
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By setting a start and end time for the automatic reply.
00:13
What calendar options can you manage while setting up an automatic reply?
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What calendar options can you manage while setting up an automatic reply?
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You can block your calendar, decline new invites, or decline existing meetings.
00:25
💡 Key Takeaways
🔧
Scheduling Automatic Replies
This feature allows for hands-free management of out-of-office periods, ensuring contacts are informed without manual intervention.
00:13
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Internal vs. External Messaging
The ability to customize messages for internal and external contacts ensures appropriate communication for different audiences.
00:25Full Transcript
[00:00] going on vacation or just stepping away for a little bit? Here's how to set an out-of-office reply in Outlook. Click the settings gear in the top right-hand corner, then make sure you're in the accounts tab and then click automatic replies.
[00:13] Choose the account you want and then toggle on automatic replies. You can set a start and end time, so Outlook turns it on and off automatically. You could even block your calendar, decline new invites
[00:25] or decline existing meetings while you're away. Type your message right down below. You can format it however you like, then decide whether to send it only inside your organization or also to people outside your company.
[00:38] You can reuse the same message or write a shorter one for external contacts. Once you're done, click save, and that's it. Your automatic reply is now live.
